Systems and tools for service businesses
Your back office, handled.
Estimates, invoices, job costing, follow-up: the paperwork that runs a service business, built into connected systems for contractors, HVAC, plumbing, med-spa, and real estate teams. Start with one task for $12, or run the whole operation. Buy once and own it. No subscriptions, no seats, no monthly rent on your own business.
Instant download · Works in Excel and Google Sheets · One-time purchase
The make-it-right promise. Every Procedura file opens and runs in Excel or Google Sheets, and every AI configuration loads and runs in your AI service, exactly as described, or we fix it free. Questions answered within one business day.
If something does not work as described, write to us within 14 days and we will fix it, replace it, or refund it.
The Procedura stack
Three levels. One stack. No monthly bill.
Templates & Prompt Packs
Fix one task at a time.
Single files and single prompts, each built for one job: an estimate that totals itself, an invoice, a change order, or the follow-up message you keep meaning to send. No system to learn. Set it up once with your logo and rates, and the everyday paperwork takes minutes.
The simplest way in
The OS Packs
Run the whole operation.
Your templates, stitched together into one connected workbook: quoting, dispatch, clients, and per-job profit, all reading the same numbers. Enter a job once and the schedule, the dashboard, and the client list update themselves.
Systems, not tasks
The Full Stack + AI
Everything, working together.
The Level 2 system with AI agent configurations plugged in: follow-ups, intake, and reminders get drafted for you, on your own files, with your approval on every send. This is the SaaS killer: bought once, yours forever.
Maximum efficiency
Implementation layer · adds to Level 3
We Set It Up For You
Your back office, set up and connected around how your business actually runs, inside your own accounts, with your team trained on it before we hand it over. One flat $1,800 for the whole setup, starting with a $495 discovery that is credited in full toward it if you proceed within 30 days.
Pick the level that fits. Each one is a complete way in; the higher levels do more.
New flagship · Level 3: Put AI to work
Front Office Agent Setup Kit
Your AI, trained as your office manager: booking, dispatch, and getting paid through Stripe. One payment for the kit, about $20/month for the AI you choose, and none of it rents your own customer list back to you.
A configuration kit that turns the AI assistant you already pay for (Claude, ChatGPT, or Gemini) into an office manager trained on your shop: your services, your rates, your service area, your techs, your rules. Booking intake, dispatch and scheduling, and Stripe payments, with a human confirming every send, booking change, and payment action.
For a 1 to 5 person shop, the small-team Jobber Connect and Housecall Pro Essentials tiers are $149/month billed annually: $1,788 a year. This kit plus about $20/month for your AI is $419 in year one.
$179 founding price $199 list one-time payment
Supervised by design: you confirm every send, booking change, and payment action.
See it working
Real product. Real math. No mockups.
This is the Estimate sheet from the Contractor Starter 3-Pack, running the workbook's own sample job: add a line item and the subtotal, total, and deposit due recalculate on the same screen.
Run the math first
Before you compare prices, see what the subscription stack costs you.
The average small service business pays for a field-service app, an accounting app, and a CRM, then pays again in owner hours retyping numbers between them. Run your own stack below: verified subscription starting prices against the same capability bought once.
The savings calculator
Run your numbers.
Pick your trade and the tool you pay for now, set your team size, and choose how long you will keep paying. The default monthly figure is the vendor's verified list price; type over it if you know your actual bill.
Verified default: $107.00/mo for Jobber Core. Jobber Core at $49/mo month-to-month for the first user, plus $29/mo for each additional user, their published rate.
Jobber Core, estimated
- One year
- $1,284
- Over 5 years
- $6,420
- Payback period
- 1.3 months
You keep
$6,282
over 5 years: $6,420 in subscription bills, or $138 once for files you own outright.
Estimates from publicly listed prices, checked September to October 2026; your plan and seat count will vary. Compares software license costs only. Excludes payment processing fees, implementation, hardware, labor, and support. Procedura workbooks are not full SaaS products and do not claim feature parity; see the tradeoff notes on this page.
Subscription figures are verified starting prices for comparable tools, checked 2026. Your bill may be higher.
Built industry by industry
Systems for your trade, not generic spreadsheets.
Every Procedura product is built for one industry’s actual workflow: the way contractors estimate, the way transaction coordinators watch contingency dates, the way a med-spa front desk runs a Tuesday. Each industry uses the same three levels: fix individual tasks, run the operation on linked systems, put AI to work, with new products added as each level earns its keep. Own the whole stack later in one bundle.
What a Procedura system does
No hype. No guru talk. Just systems that survive contact with a real workweek.
Why Procedura
Operator knowledge, written down, then amplified by AI.
Every trade and practice runs on procedures that usually live in the owner’s head: estimating methods, intake checklists, follow-up routines, ways of pricing that protect the margin. Procedura is built on 20 years of operating real businesses. We research them against real workflows, structure them into clear systems, and now extend them with AI agents that do the watching and drafting for you.
We are a publisher, not practitioners wearing borrowed credentials. A system’s worth is in its math and its procedures, which you can check for yourself.
Field notes
Practical notes on running a service business.
The launch notes
Occasional, plain-spoken email.
New products, new playbooks, and practical notes on running a service business. No spam, no funnels, no daily drip. Unsubscribe anytime.